There never seems to be enough time to get everything done. Actually, there is. You’re wasting too much time and spending your time on the wrong things. There are people that run over 100 companies simultaneously and still have time for dinner with the family each night. They just use their time more wisely than the rest of us.
Make the most of your time and increase your productivity:
- Learn how you waste time. Even if you’re the best worker at your company, you still waste a lot of time. Determine how you waste time at work and at home. Notice what you do when you’re sick of work, tired, bored, or stressed. Using your time effectively is a key component of becoming more productive.
- Just for your own education, keep a stopwatch at your desk. Keep track of how much valuable work you do each day. This doesn’t include time spent checking your email, looking out the window, chatting with a coworker, or drinking coffee.
- Eliminate distractions. While some people can concentrate with chaos all around them, most of us do best with as few distractions as possible. Control what you can in your environment. The fewer distractions you have, the more you can accomplish.
- Prioritize your priorities. If you have 10 priorities, you don’t have any priorities at all. Develop a list each evening of your three top priorities for the next day. Do everything you can to accomplish those three things. Avoid wasting time each morning trying to determine how you’ll spend your day. You should already know when you wake up.
- Spend time on the most effective actions. There’s a difference between being busy and being effective. Imagine you’re having an office meeting and your office is a mess. You could be busy preparing a report, but that’s not accomplishing much in this instance.
- All activities aren’t equal. Spend your time doing the most important things, even if they’re the least enjoyable.
- Take regular breaks. You might be able to work hard from 8am to noon, but you’ll have nothing left in the afternoon. Studies have shown that taking a 10-minute break each hour greatly increases productivity over a full day.
- Give yourself an even longer break every few hours. You’ll stay fresh and find your ability to focus is less-compromised later in the day.
- Develop a morning routine. The most successful people are the most productive. And the most successful people also have a morning routine. Get out of bed early and get your day started productively. Have a good breakfast, exercise, meditate, or do whatever else will get you primed for the day.
- Apply the same concept to work. Have a work routine that addresses those tasks you do each day. Plan them and get them done.
- Choose the best time for each activity in your life. Do you prepare a report at the most convenient time, or do you go when you have so many clients to attend to? You could save a lot of time by doing that when you are less busy.
- Consider how and when you do things. Could they be done in a better way or at a better time?
Get more done with the time you have available. Evaluate how you’re using your time, both productively and unproductively. Find your weak spots and develop a strategy to improve your behaviors and your approach. The key to productivity is using your time as wisely and efficiently as possible.